Sharing a folder from OneDrive/SharePoint

Modified on Tue, 11 Oct 2022 at 02:29 PM

This guide shows how to share documents from OneDrive or SharePoint to users from outside of the MAC

Step 1: Identify the file you would like to share from OneDrive or File Explorer

Step 2: Access the Share Menu

This is accessed in two seperate ways depending on if you use the app or browser version of OneDrive as shown the in screenshot above.

  • From File Explorer - Right Click on the file and select Share

  • From the browser version of Outlook - Click the Three Dots and finally select Share which opens the share menu.

Step 3: Setting how you Share a file.

When the Share Menu is open you will see the following Window as shown in the screenshot below 

  1. Ensure you select Anyone with the Link
  2. Set an Expiry Date using the date dropdown list, it is advised to limit this to 24 hours if sharing with a user outside of the company.
  3. Thirdly a password using the Set Password option as shown below
  4. Finally hit Apply which and the share link can be sent to users.

Step 4: Sending the file

Two options are available to send the link to the recipient required. Both are shown below

  • Option 1:- Enter the Recipients email address into the To: Name, group and email box and a message into the Message... Box. Finally click send and this will ensure all users listed receive a link.

  • Option 2:- Select Copy and then finally paste the link to send to the external user.

The following video shows how to complete this.

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